Privacy Policy

Last modified on October 7, 2018

"Poutrix VZW" (further abbreviated: "Poutrix") is a student association for the students of civil engineering at the University of Ghent. By using certain services, "personal data" or "privacy-sensitive information" (further abbreviated: "data") is processed as shown in this Privacy Policy (further referred to as: "statement"). The data is provided to us directly by you or from which it is clear that it has been provided to us for processing. Poutrix is committed to the privacy of its partners and takes great care to protect the data. Thus, we do our utmost to explain to you in this privacy statement in clear and plain language what personal data we collect, what we use it for and what your rights are in this regard. In all cases, Poutrix adheres to applicable laws and regulations, including the General Data Protection Regulation. If you still have questions after reading this statement, please do not hesitate to contact us at:


Poutrix vzw
Technologiepark Zwijnaarde 904,
9052 Zwijnaarde
België
info@poutrix.be

  • Name: to identify membership or sponsorship
  • Address: to identify membership or sponsorship
  • Email address: to notify you of updates related to your membership or sponsorship, to contact you regarding activities, newsletters and invitations;
  • Activities for which you are registered: to facilitate the organization and improve our operation;
  • Payment details: if you pay for a service (e.g. pay for one of our activities by bank transfer or transfer sponsorship money);
  • Area of study: if enrolled in activity, in order to best guide you for our Bouwkundebeurs;
  • Curriculum Vitae: if submitted by you (e.g., for the Bouwkundebeurs).

Retention period

We will retain your data for the duration necessary to fulfill the purposes in this privacy statement in compliance with the legal retention and limitation periods.

Retention period:

  • Curriculum Vitae: up to 4 weeks after the purpose for which submitted (e.g. Architecture Fair);
  • Payment information: as long as we are legally required to for accounting purposes;
  • The remaining data is considered for archival purposes and will be kept during your membership and for 5 years after the membership ends. After this period, all your data will be automatically deleted.

Providing data to third parties

Er zullen in geen geval gegevens doorgegeven worden aan derden zonder uw toestemming, met uitzondering van de verderop vermelde derden, tenzij dit wettelijk verplicht en toegestaan is (bv. politieonderzoek). De persoonsgegevens vermeld in berichten en op facturen worden doorgegeven aan het bestuur van Poutrix. Dit gaat over volgende gegevens:

  • Name
  • Email address

As a recognized student organization of Ghent University, we also have certain responsibilities towards the university. If necessary, we may have to pass on personal data such as name and address to Ghent University or its affiliated organizations (e.g. Werkgroepen & Verenigingen Konvent).

Our site contains links to other sites. If you use these sites (e.g. a social medium: Facebook) you agree to the privacy and terms of use of the site in question and we hereby urge you to read their privacy and terms of use, as they are outside the provisions of this statement.

Inspection, modification and deletion of your data

You have the right to view, edit or request the deletion of your data. To exercise your rights, please contact us. At the top of this privacy statement you will find how to contact us, preferably by mail. At the latest 1 month after your request you will receive a response from us. We may ask you to identify yourself before we can comply with the aforementioned requests.

Security

To prevent misuse of and unauthorized access to personal information, we take certain measures.

  • Any online provision of usage data is done via an encrypted connection. You can tell this by the lock icon and the "https:" before the web address.
  • Access to personal data is only possible by authorized members of the board. To do this, they must be logged in with their account before they can access this data.

If you have a complaint about the processing of your personal data, we ask you to contact us about it directly. You always have the right to lodge a complaint with the Data Protection Authority, this is the supervisory authority in the field of privacy protection.

Complaints

If you have a complaint about the processing of your personal data, we ask you to contact us about it directly. You always have the right to lodge a complaint with the Data Protection Authority, this is the supervisory authority in the field of privacy protection.

Changing the Privacy Policy

We reserve the right to modify this statement. We encourage you to read this statement regularly to stay informed of any changes.